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GENERAL STATEMENT :
The ASI Program Coordinator is responsible for the oversight and coordination of ASI’s co-curricular
programming agenda. The Coordinator trains, mentors, and guides student government leaders with their
planned activities and provides leadership in the creation and execution of events and activities that meet the
mission and goals of ASI. The focus of the programming includes academic, social, cultural, wellness, and
leadership development. The Coordinator serves as ASI’s primary event manager and is responsible for the
coordination of logistics prior to the event, as well as providing management oversight during and after the
program. The position requires independent judgement and action during events and is responsible for the
safety of student participants.
The Program Coordinator is a member of the full-time staff of ASI and provides support to the overall
administrative functions for the organization, while actively collaborating with the academic departments, the
Division of Student Life, including student organizations, the University-Student Union, the Center for Student
Involvement, the Cross Cultural Centers, Student Health Center, and other programming departments on and
off campus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Program Management
o Coordinate ASI’s signature programs and serve as a liaison to campus-wide event planning
committees.
o Maintain ASI’s event database that tracks event details (such as reservations, contracts, budget,
attendance, and outreach).
o Evaluate program effectiveness and report on program outcomes regularly.
o Review and approve all event logistics details to ensure accuracy.
o Manage the programming budget and financial paperwork for ASI’s events and work closely
with the Associate Executive Director for accurate reporting and documenting of expenditures,
contracts, and revenue.
o Serve as the primary contact for hired vendors and performers involved with ASI programs,
initiate offers and contract negotiations, and see contract terms are met through the execution
of the program.
o Instill and reinforce procedures through the oversight of events and create an environment that
is safe and welcoming for all student participants.
o Provide excellent customer service with knowledgeable, accurate, and courteous support to
students, University administrators, faculty, guests, and partners.
o Support the Director of Graphics and Marketing with the promotion of ASI’s programs and
events.
o Provide leadership for collaborative programming opportunities between ASI, University
departments, and community organizations.
o Assist the Executive Director with the coordination and direction of the Alternative Break study
abroad program.
• Advising and Leadership Development
o Advise, coach, and mentor student programmers and student leaders.
o Assist in the development and oversight of the training of new student leaders and volunteers.
o Oversee the recruitment of volunteers for ASI.
o Advise and provide support to ASI standing and ad hoc committees.
o Assist with facilitation and logistics of leadership trainings, events, and the summer retreat.
o Implement student voter registration and mobilization efforts.
o Assist in the development of learning outcomes and the assessment of those outcomes for
student leadership training programs and report on progress toward training goals.
o Coordinate the ASI elections process along with the Elections and Outreach Commissioner,
Elections Committee, and University designated representatives.
• Administrative Responsibilities
o Demonstrate a thorough understanding of ASI’s philosophy and convey this to department
colleagues, campus partners, program participants, and University guests through excellent
written, verbal, and public communication skills.
o Educate students on ASI’s policies, University policies, California Education Code and Title V of
the State of California.
o Oversee event budgets and ensure accurate filing of paperwork and fiscal elements of student
programs.
o Consult with students and staff, both within ASI and externally, to develop new or emerging
programs that benefit the campus community and meet the strategic needs of ASI.
o Attend regularly scheduled staffmeetings.
o Assist with other programs, projects, and tasks of Associated Students, Inc. as needed and
assigned.
• Other duties as assigned.